Hallett 2013 Planning Commitee Meeting Saturday May 5th, 2012

First meeting went well. We have a few folks gathering information. If you haven't done that yet, here is you're friendly reminder.

We can use some more people involved.

Second meeting is at my house in Murphy again and hope anyone who is even remotely interested in continuing Miatas at Hallett after this year will attend. We also need significant others involved in this. So for those of you lucky enough to convince a woman to give you the time of day, please get them involved. We need folks behind the scenes as well.

Who? Anyone wanting to help make sure this is not the last year for Miatas at Hallett.
What? Hallett 2013 Planning Meeting <--Notice the year, It''s not this years Hallett!
When? Saturday, May 5th, 2012 at 7pm
Where? My house in Murphy (Not to bad, about 15 minutes east of 75/Park Lane)
Why? Ask anyone who has been to this event.
How? That's what we are going to find out.

Please RSVP here in this thread. We can chip in for pizza again and BYOB. I will supply the non-alcoholic beverages. Everyone is welcome. Bring the wife and kids or the girlfriend but not the wife and the girlfriend. Too much drama. :wink:

Anyone planning on being here this Saturday? I did my homework.

Did I have any homework?

You're the elected finance man. Do you know what we need to do to get the legal mumbo jumbo going?

Just need money! ;)

Crap! I completely forgot we were meeting this weekend. Not sure I can make it but I'll try to be there.

Quote:

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Originally Posted by motorollow

Just need money! ;)

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Make it rain!

http://schmoesknow.com/wp-content/up...ke-it-rain.jpg

Quote:

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Originally Posted by trickyrix

http://schmoesknow.com/wp-content/up...ke-it-rain.jpg

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If we can get these girls, fund raising is a piece of cake! :-) I may have to work on my car to stop the oil leak. I will know better as we get closer.

Great meeting guys! No one showed up. ::Good::

My bad, I forgot all about it. My apologies.

Quote:

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Originally Posted by motorollow

My bad, I forgot all about it. My apologies.

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I found out we need thew track $$$ by December. We better get busy!

OK

Short notice but we agreed to meet first Saturday of the month. Let's do this. Same time, same place this Saturday.

What if we pay early?

Quote:

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Originally Posted by GregW

What if we pay early?

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Helpful but we need a lot of money upfront.

So far no one has confirmed their attendance for this Saturday. Is the idea dead?

My attendance is tentative at the moment. I have company this weekend. Weekday evening is better for me.

I can probably make it Saturday, but let's try and get the whole gang on board for a firm date.

Gary, what weekday are you thinking? Can we all get together sometime next week?

Ya'll come out to Kellers tonight and discuss it there

I didn't even see a meeting this sat. Could have done a propwash meeting. Lol

http://www.youtube.com/watch?v=Pk7yqlTMvp8

Why do these meetings??

Why not ask Thor to set up an area here on the forum where interested parties can register and then chime in and learn the details of the event. Make it where they need to ask to be let in so folks who don't give a rats ass don't get access. PLus if someone like OZMDD is being an ass Thor can kick them out.

Meetings at someones house are so 1977 and one meeting already with 100% no show isn't a great start.

I am very mildly interested in possibly helping but no way in hell I'm going all the way to Murphy to see if this is worth messing with...

Based on my experiences, I can only suggest that you own it. Don't manage by commitee. Be a manager who listens to what others say, but make the decisions and make it happen. When people see it actually coming to life, then they will come out of the woodwork. Ask those that are interested to help with a specific task here and there, but one person has to own it and drive it.

Agree with POS, I am interested in helping keep Miatas at Hallett, but I don't have the time to drive an hour and back on a Saturday to sit in someone's living room. Use the technology to your advantage; an online chat group isn't tough to arrange. Also, how much "planning" is needed at this point? Make a list of things that have to happen and when they need to happen, then disseminate that to the interested/capable parties.

BR, I can't make it today. I agree that it is much better to set up shop in here. It is better use of everyone's time and things can happen in real time. Also allows folks from the west side to join in. We need much more bodies than just 4 of us.

I'm down to help but planning meets out by Dallas are really far

What about having a table at the hotel/track this year to have people register and pay up front to gain some capital?

It would be super cool to pull this off, but financially I'm afraid we are way off.

I'm afraid you are correct Sharpie. We will need over $5k of capital by the end of the year. I tried to get the ball rolling but don't have the time to take the lead on this. I'm willing to help but we need someone to take ownership of it. In this case we have a group of Indians and no chief. :(

That's too bad. If we could get the $5k what else do we need to by the end of it all. I think it should just be a track event. We don't have to have the dinner and goodie bags, and all that stuff.

The dinner and goodie bags have not been a part of the cost. Mazda paid for the dinner and the goodie bags were donated by sponsors. Most of the cost is the track itself.

I realize that. I was more referring to the extra WORK Arkansas has put into it over the years.

We need at least a few hundred dollars to incorporate (to eliminate personal liability) and open a bank account. Anybody want to pony up their 2013 dues now to get us started?

I received the following email today: William can you pass along some info to him.

This is a message from robertcope at MX-5 Miata Forum ( http://forum.miata.net/vb/index.php ). The MX-5 Miata Forum owners cannot accept any responsibility for the contents
of the email.

To email robertcope, you can use this online form:
http://forum.miata.net/vb/sendmessag...member&u=90857

OR, by email:
mailto:robert @ gonkgonk .com

This is the message:

I think I sent this yesterday but I can't remember if I only thought about sending it...
anyhow, I help run trackjunkies.org and have been thinking about a "TrackJunkies @
Hallett" event in place of M@H. Or maybe along side it. Do you know who is working
on this in DFW? Maybe we can combine efforts or something. At the very least, I'd like to
know what they've learned about putting an event on. Thanks,

robert
robert @ gonkgonk .com
robertcope on trackjunkies.org

Quote:

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Originally Posted by Sharpie

I received the following email today: William can you pass along some info to him.

This is a message from robertcope at MX-5 Miata Forum ( http://forum.miata.net/vb/index.php ). The MX-5 Miata Forum owners cannot accept any responsibility for the contents
of the email.

To email robertcope, you can use this online form:
http://forum.miata.net/vb/sendmessag...member&u=90857

OR, by email:
mailto:robert @ gonkgonk .com

This is the message:

I think I sent this yesterday but I can't remember if I only thought about sending it...
anyhow, I help run trackjunkies.org and have been thinking about a "TrackJunkies @
Hallett" event in place of M@H. Or maybe along side it. Do you know who is working
on this in DFW? Maybe we can combine efforts or something. At the very least, I'd like to
know what they've learned about putting an event on. Thanks,

robert
robert @ gonkgonk .com
robertcope on trackjunkies.org

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Ill do it.